Job Profile:
We are seeking a motivated and organized Office Administrator to oversee day-to-day office operations and ensure the efficient functioning of the workplace. The ideal candidate will have excellent multitasking skills, strong communication abilities, and a proactive approach to problem-solving.
Key Responsibilities:
Administrative Support:
Manage office supplies inventory and place orders as needed.
Handle incoming calls, emails, and correspondence.
Maintain and update company databases and filing systems.
Office Operations:
Coordinate maintenance and repair of office equipment.
Oversee cleanliness and organization of the office premises.
Manage office space and seating arrangements.
Event Coordination:
Schedule and coordinate meetings, appointments, and events.
Prepare meeting rooms and arrange necessary resources.
HR and Employee Support:
Assist in onboarding new hires (providing equipment, documents, etc.).
Maintain attendance and leave records.
Address employee inquiries and escalate issues when necessary.
Vendor and Stakeholder Management:
Liaise with vendors and service providers for office requirements.
Negotiate contracts and maintain relationships with suppliers.
Compliance and Records:
Ensure office operations comply with company policies and legal regulations.
Maintain accurate records for audits and reporting.